Built-in Video Conferencing Rooms: An Integrated Meeting Collaboration Solution
By deeply integrating video conferencing Rooms into conference room equipment, we can combine conferencing terminals, screen mirroring functions, and audio devices. This eliminates the need for repeated setup and makes local discussions and remote collaboration smoother, adapting to various meeting scenarios.
Device Linkage, No More Hassle
The conference room’s large screen has a built-in Rooms module. When you turn it on, it can use the camera, microphone, and speakers without needing separate connections. The 4K HD camera can automatically frame participants, and the 6-array microphone has a pickup range of up to 5 meters, so even someone speaking from a corner can be heard clearly.
It seamlessly integrates with the screen mirroring function. Documents from a computer or phone can be mirrored to the large screen by scanning a QR code or using NFC tap-to-connect. Once mirrored, the content can be embedded into the meeting screen, so remote colleagues can see both the participants and the details of the proposal at the same time, ensuring a continuous flow of information.
Smooth Collaboration, Like Being There in Person
It supports multiple types of devices joining a meeting. You can join with the large screen locally, a phone or computer when you’re traveling, or even with a WeChat mini-program with a single tap, without needing to download a client. When you join, the meeting agenda and files are automatically synchronized, so you don’t have to wait for them to be transferred.
Real-time collaboration is practical. Remote colleagues can circle and annotate a proposal, and the annotations are synchronized to all terminals. Locally, you can use a stylus to edit a mirrored document, and the remote side can see and annotate it at the same time, increasing decision-making efficiency by 40%.
Adapting to Multiple Meeting Scenarios
Small Conference Rooms (3-5 people) A compact conference screen with a built-in Rooms function is all you need for a small space. For daily communication, you can start a meeting in 20 seconds after turning it on. You can mirror a client’s needs from your phone and show them directly. If a technical problem comes up, you can add a remote colleague with a single tap for easy guidance.
Medium Conference Rooms (6-15 people) An extended microphone set can cover a long conference table. During a cross-department meeting, it can pick up the audio of 10 people talking at the same time, and the wide-angle camera can capture everyone. Multiple proposals can be mirrored in a split-screen view, and remote attendees can compare them at the same time, shortening meeting duration by 30%.
Ad-Hoc Meeting Scenarios A portable terminal with a built-in Rooms module can be used by simply connecting it to a hotel TV when you’re traveling. During a coordination meeting at a client’s site, you can mirror a proposal from your phone by scanning a QR code and add a colleague to the meeting at the same time. The three parties can then communicate smoothly, without needing to send meeting minutes afterward.
Simple Management, Easy Maintenance
Administrators can manage devices centrally through a cloud platform, check their status, and adjust microphone volume remotely without having to go to each conference room. The system updates automatically, so there’s no need to manually download upgrade packages.
You can set permissions by department to prevent accidental changes. Meeting records are automatically saved to the corresponding department’s cloud drive, and authorized personnel can view them at any time, eliminating the need for a dedicated person to organize them.
This solution turns Rooms into the hub of a meeting. It makes device linkage and remote collaboration more convenient, allowing meetings to shift from “long preparation, short discussion” to “start the meeting as soon as you turn it on,” so you can focus on solving problems.